The mission statement for GAIL is to support fundraising and alumni and donor engagement purposes.
- In order for NDA’s to be processed, you will need to submit a ticket to AskIT in conjunction with any/all NDA requests you submit. Please include details outlining the type of data to be shared, the purpose for which it will be used, and their connection to UGA (alumnus, volunteer, vendor, etc.).
- If you are working with a vendor, you can check to see if the company is on the Approved Vendors list. If they are not on this list, you will need to submit an NDA for them, as well.
Before proceeding, please be aware of all policies around sharing sensitive data and your responsibilities for the data you plan to share.
If you are a current GAIL user...
If you are a current GAIL user with your own access to the system, you can use GAIL to locate the information you’re interested in or request data by submitting an AskIT ticket. Click here to go to the ticket system.
If you, or the person needing the data, is not a GAIL user...
On rare instances, an approved user of GAIL may supply data to an employee, volunteer, or company to use outside of the GAIL system. Please follow these instructions for completing Non-Disclosure Agreements.
- Ensure a non-disclosure form has been signed with that employee, volunteer, or company including their GAIL lookup ID:
- ATTENTION! PLEASE READ BEFORE SELECTING A FORM BELOW. For both DocuSign forms…
- REQUIRED: Fill in YOUR name and UGA email in the first role fields.
- REQUIRED: Fill in the PERSON or COMPANY and signer’s email in the second role fields.
- DO NOT CHANGE the Client Services Agent fields. All signers will receive an email inviting them to sign this document. Not completing both fields in both roles will void this agreement.
- Mutual non-disclosure agreement for companies and organizations [last updated 06/19/2020]
- Mutual non-disclosure agreement for individuals [last updated 06/19/20]
- ATTENTION! PLEASE READ BEFORE SELECTING A FORM BELOW. For both DocuSign forms…
- Ensure all data and communication about the data are sent through secured UGA supported messaging services, such as SendFiles. Microsoft Outlook for UGA is also a secure UGA email platform.
- SendFiles application login supported by EITS
- Ensure the data are discarded once the project is complete or two weeks after receiving the data, whichever is shorter. For vendor’s obtaining data, a full contract must be executed.
When you have signed and completed the appropriate form via DocuSign, it will be reviewed for approval and recorded in the ticket. Once approved, it will appear on the constituent’s profile under the documents and interactions tab. You can then safely share data from GAIL to this individual or company, or if you need to request data, you can do so by submitting an AskIT ticket.