Year-End Closing Schedule FY2023

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Please take a moment to review our fiscal year-end processing deadlines and share with appropriate staff.

Following is the schedule for fiscal year-end close:

Tuesday, June 20

Deadline for UGAF check requests and journal vouchers that need to post in FY23.  Requests received after this date will be recorded in FY24. Check requests submitted via FAME will need to have unit approvals completed by this date.

Final Budget Journal load to FMS for FY23.

Deadline to process Scholarship Universe for FY23. Awards should be fully approved and at OSFA’s level by this day.

  Thursday June 29

Credit card contributions (gift revenue) for FY23 must be received by Gift Accounting no later than 12 p.m. (noon).  NOTE: Donors have until Midnight, June 30 to give online at http://give.uga.edu. 

Wednesday, July 5

Requests to set up year-end payables must be received by Expenditure Control no later than 5 p.m. Please forward these requests by using the check request form with the invoice to follow. NOTE: For all outstanding FY23 charges where an invoice has not been received, it is necessary that a payable be prepared. Payable requests cannot be submitted via FAME request entry form. 

Thursday, July 6

We will begin processing FY2024 check and scholarship requests. Budgets by class code will be automatically established to facilitate spending at UGA (FMS and Scholarship Universe).  Preliminary budgets will be available until final adjustments are made on July 21st.

We will begin processing FY2024 journal entry requests.  

Tuesday, July 11 

Gifts (excluding credit cards), other income, signed pledge commitments, and planned gifts for FY23 must be received by Gift Accounting no later than 12 p.m. (noon). Gifts, pledge commitments, and planned gifts must be postmarked and dated on or before June 30, 2023 to be included in FY23. 

Monday, July 17 

Gift Accounting will begin posting FY24 revenue in GAIL. 

Wednesday, August 2 

FY2023 reports will be available through the FAME system. Please note that information in those reports will be subject to audit adjustments.  

For questions regarding gift processing, please contact Gift Accounting at gifts@uga.edu or (706) 542-4438. 

For questions regarding Expenditure Control or Financial Reporting, please contact the Foundation office at askfsap@uga.edu.