The University of Georgia Foundation is committed to supporting the university’s mission through fiduciary care of donated assets and financial support of the university’s teaching, research and public service programs.
We will be hosting another Office Hours Session from 2:00-3:00 p.m. on Monday, April 27th.
What to Expect During Office Hours
These office hours are a great way for us to provide responsive, high‑quality support to our campus users. This is an open forum where our users can ask any question they wish.
Project team members will be available to respond in real time on the call, or in the chat. We’ll stay online for the full hour, and participants can join or drop off whenever it works for them.
Introducing the UGAF@Work Supplier Self Registration Link
We are pleased to announce the launch of a new supplier self-registration link for the University of Georgia Foundation. This initiative is designed to streamline and simplify the on-boarding process for new suppliers, making it easier for both employees and suppliers to begin working together efficiently.
You may now send suppliers a dedicated self-registration link, allowing them to enter their information directly and securely. This new process offers several key benefits:
Time Savings: Suppliers can submit their details at their convenience, reducing the need for back-and-forth communication and paperwork.
Improved Accuracy: Direct data entry helps ensure that supplier information is complete and up-to-date, minimizing errors and delays.
Enhanced Transparency: Both employees and suppliers can track the progress of registration, promoting better communication and clarity.
We continue to refresh our FAQ with new questions, tips, and tricks. The FAQ can be found under the Support menu above in header.
We will be hosting another Office Hour from 2:30-3:30 on Thursday, January 29th
What to Expect During Office Hours
During each session, we will use the first few minutes to share helpful tips, tricks and observations based on what we’re seeing during the first week of go-live. The remainder of the hour will be dedicated to answering questions. Members of the project team will be available live on the call – and in the chat – to respond in real time.
During the session on Thursday, January 22, we will focus primarily on reporting. Please bring any reporting related questions or concerns for the team to address.
We will remain online for the full hour, and participants may join or drop as needed.
As a reminder, there are a number of UGAF@Work reporting resources available in Knowledge Base (available through User Guides in the banner at the top of the page). Some useful resources include:
In the Crosswalk section, there are crosswalk documents that map legacy reports to current reports.
In the Reporting section, there are a number of videos, a common report list, and guides on how to navigate reporting and dashboards.
Many questions on reporting can be answered by referencing these resources, but if you still have further questions or issues, please contact AskIT@uga.edu.
FAQ Updates
We continue to refresh our FAQ with new questions, tips, and tricks. The FAQ can be found under the Support menu above in header.
We continue to refresh our FAQ with new questions, tips, and tricks. The FAQ can be found under the Support menu above in header.
We will be hosting Office Hours the following dates and times:
Tuesday, January 20, 11:00 am – 12:00 pm EST
Thursday, January 22, 2:00 pm – 3:00 pm EST – Reporting Focus
What to Expect During Office Hours
During each session, we will use the first few minutes to share helpful tips, tricks and observations based on what we’re seeing during the first week of go-live. The remainder of the hour will be dedicated to answering questions. Members of the project team will be available live on the call – and in the chat – to respond in real time.
During the session on Thursday, January 22, we will focus primarily on reporting. Please bring any reporting related questions or concerns for the team to address.
We will remain online for the full hour, and participants may join or drop as needed.
This milestone marks the beginning of enhanced and streamlined financial operations for UGA Foundation, and we’re committed to making the transition as smooth as possible.
For detailed information on cutover activities, timelines, and what to expect during the transition, please visit our Go Live Info page (located above in the menu bar).
We’re excited to announce that registration is now open for UGAF@Work training sessions! These sessions are designed to support every user with five tailored course types, ensuring you get the most relevant and practical training experience.
If you’re a current FAME user, you should receive a communication recommending a course based on your role. However, we encourage you to review all course options to find the best fit for your needs. While training is not mandatory to access UGAF@Work during the launch period, it is highly recommended to help you build confidence and familiarity with the new system before go-live.
Note that after January 29, 2026, new employees or new users of UGAF@Work will be required to complete training prior to system access.
What You’ll Learn
Key terms, features, and system processes
Hands-on practice in the training environment
Live Q&A with knowledgeable trainers
Training Locations & Schedule
Sessions will be held in person at the following locations:
1 Press Place
Davidson Life Sciences Complex
Animal Sciences Building B
Veterinary Medicine Complex
Russell Hall (Health Sciences Campus)
Online sessions will also be available via Zoom.
Training runs from November 11 through January 29, with both morning and afternoon options.
Tip: We recommend attending in person if possible for the best training experience. This also helps reserve online spots for those who are not local to Athens or have accessibility needs.
How to Register
Click the “Training” tab at the top of the page.
Use the drop-down menu to select your course.
Click “View Training Sessions” to see available dates.
Choose your session and click “Register” to sign up.
Need Help?
If you have questions about the courses or need assistance with registration, contact the Client Services team:
We’re excited to share that the UGAF@Work project officially transitions from the Architect and Configure stage into the End-to-End Testing phase of our Workday implementation for the UGA Foundation on September 8th.
This marks a significant milestone as we begin validating the system through real-world scenario testing. These tests are designed to ensure that Workday functions as expected across a variety of business processes, mirroring the day-to-day operations of the Foundation. This phase is critical for identifying any gaps or adjustments needed before go-live.
In parallel, we’ve also begun laying the groundwork for a successful training rollout. Our team is actively:
Developing training content tailored to impacted users’ specific needs and processes.
Identifying key individuals who will benefit most from targeted training.
Building a high-level training schedule to ensure impacted individuals have the opportunity to learn and prepare effectively.
Creating on-demand training options for users who will interact with the system less frequently or may not need training immediately at go-live, offering flexibility and just-in-time learning.
We’ll be socializing more details about training—including session formats, dates, and registration—in the coming weeks and months. Stay tuned to the project page for updates and opportunities to engage.
Thank you for your continued support and collaboration as we move closer to a successful launch!
We’re excited to announce the launch of the UGAF@Work Change Network — an important part of our strategy to support folks from the UGA community who may be impacted by the Foundation’s transition to Workday.
What is the Change Network?
The Change Network is a coalition of trusted and respected individuals from across the UGA community. These members will serve as key communicators and advocates, helping their departments navigate the Foundation’s transition to Workday.
What Do Change Network Members Do?
Promote advocacy by highlighting the positive business impacts of UGAF@Work — answering the question, “What’s in it for me?”
Preview Workday features and the end-user experience before launch.
Inform preparation strategies to ensure a smooth and successful adoption.
How Can You Engage?
If you’re an impacted user, we encourage you to:
Get to know the Change Network members in your department.
Reach out with questions, concerns, or feedback — they’re here to help!
The UGAF@Work project is progressing steadily and is now in the Architect and Configure phase. This critical stage focuses on designing the future state of our systems and processes to align with our business needs.
During this phase, the team is actively configuring the Workday platform and ensuring that our business practices are optimized to leverage Workday’s capabilities. Key activities underway include:
• Mapping business requirements to Workday functionality.
• Defining the financial data model, including cost centers, ledger accounts, and related structures.
• Designing core business processes, such as journal entries and supplier invoice workflows.
• Planning security roles and user access to ensure appropriate controls and permissions.
• Identifying required integrations with external systems (e.g., banks, payroll providers, legacy platforms).
• Scoping data migration, including historical data, opening balances, suppliers, and customers.
We are also beginning initial unit testing to validate that configured processes meet business requirements and that security roles and access controls are functioning as intended. More comprehensive testing will follow in the upcoming Test phase.
Stay tuned for more updates as we continue building the foundation for a successful Workday implementation!
The University of Georgia Foundation is embarking on an exciting journey to modernize and streamline our financial and operational processes with the implementation of UGAF@Work, our new Enterprise Resource Planning (ERP) system. This transformation will replace our current financial system, FAME, and aligns with our commitment to operational excellence and enhanced efficiency.
The need for a new financial system has been on the horizon for quite some time and was identified as a priority in the fiscal year 2023 UGA Foundation strategic plan. A system selection team was identified in October 2023, and a Request for Proposal (RFP) process commenced at that time to identify the new system. Workday was selected as the preferred ERP vendor in June 2024.
The Workday implementation will achieve operational efficiency, foster open communication, ensure financial compliance, and improve outcomes by developing an empowered workforce with access to timely and accurate data resulting in continued donor confidence and supporting future growth initiatives.
Upcoming Office Hours 4/27
4/24/2026
We will be hosting another Office Hours Session from 2:00-3:00 p.m. on Monday, April 27th.
What to Expect During Office Hours
These office hours are a great way for us to provide responsive, high‑quality support to our campus users. This is an open forum where our users can ask any question they wish.
Project team members will be available to respond in real time on the call, or in the chat. We’ll stay online for the full hour, and participants can join or drop off whenever it works for them.
Zoom Link
Introducing the UGAF@Work Supplier Self Registration Link
1/30/2026:
Introducing the UGAF@Work Supplier Self Registration Link
We are pleased to announce the launch of a new supplier self-registration link for the University of Georgia Foundation. This initiative is designed to streamline and simplify the on-boarding process for new suppliers, making it easier for both employees and suppliers to begin working together efficiently.
You may now send suppliers a dedicated self-registration link, allowing them to enter their information directly and securely. This new process offers several key benefits:
Supplier Self-Registration Link:
https://university-of-georgia-foundation.us.workdayspend.com/supplier_self_registration
UGAF@Work is Now Live!
UGAF@Work is Now Live!
1/27/2026:
We continue to refresh our FAQ with new questions, tips, and tricks. The FAQ can be found under the Support menu above in header.
We will be hosting another Office Hour from 2:30-3:30 on Thursday, January 29th
What to Expect During Office Hours
During each session, we will use the first few minutes to share helpful tips, tricks and observations based on what we’re seeing during the first week of go-live. The remainder of the hour will be dedicated to answering questions. Members of the project team will be available live on the call – and in the chat – to respond in real time.
During the session on Thursday, January 22, we will focus primarily on reporting. Please bring any reporting related questions or concerns for the team to address.
We will remain online for the full hour, and participants may join or drop as needed.
Zoom Link
UGAF@Work is Now Live!
1/23/2026:
Reminder: Reporting Resources
As a reminder, there are a number of UGAF@Work reporting resources available in Knowledge Base (available through User Guides in the banner at the top of the page). Some useful resources include:
Many questions on reporting can be answered by referencing these resources, but if you still have further questions or issues, please contact AskIT@uga.edu.
FAQ Updates
We continue to refresh our FAQ with new questions, tips, and tricks. The FAQ can be found under the Support menu above in header.
UGAF@Work is Now Live!
UGAF@Work is Now Live!
1/16/2026:
We continue to refresh our FAQ with new questions, tips, and tricks. The FAQ can be found under the Support menu above in header.
We will be hosting Office Hours the following dates and times:
What to Expect During Office Hours
During each session, we will use the first few minutes to share helpful tips, tricks and observations based on what we’re seeing during the first week of go-live. The remainder of the hour will be dedicated to answering questions. Members of the project team will be available live on the call – and in the chat – to respond in real time.
During the session on Thursday, January 22, we will focus primarily on reporting. Please bring any reporting related questions or concerns for the team to address.
We will remain online for the full hour, and participants may join or drop as needed.
Zoom Link
UGAF@Work is Scheduled to Go Live on January 1st!
This milestone marks the beginning of enhanced and streamlined financial operations for UGA Foundation, and we’re committed to making the transition as smooth as possible.
For detailed information on cutover activities, timelines, and what to expect during the transition, please visit our Go Live Info page (located above in the menu bar).
UGAF@Work Training Registration Now Open!
We’re excited to announce that registration is now open for UGAF@Work training sessions! These sessions are designed to support every user with five tailored course types, ensuring you get the most relevant and practical training experience.
If you’re a current FAME user, you should receive a communication recommending a course based on your role. However, we encourage you to review all course options to find the best fit for your needs. While training is not mandatory to access UGAF@Work during the launch period, it is highly recommended to help you build confidence and familiarity with the new system before go-live.
Note that after January 29, 2026, new employees or new users of UGAF@Work will be required to complete training prior to system access.
What You’ll Learn
Training Locations & Schedule
Sessions will be held in person at the following locations:
Online sessions will also be available via Zoom.
Training runs from November 11 through January 29, with both morning and afternoon options.
Tip: We recommend attending in person if possible for the best training experience. This also helps reserve online spots for those who are not local to Athens or have accessibility needs.
How to Register
Need Help?
If you have questions about the courses or need assistance with registration, contact the Client Services team:
Email askit@uga.edu or call 706-542-8188
Project Update: UGAF@Work Enters End-to-End Testing Stage
September 5, 2025
We’re excited to share that the UGAF@Work project officially transitions from the Architect and Configure stage into the End-to-End Testing phase of our Workday implementation for the UGA Foundation on September 8th.
This marks a significant milestone as we begin validating the system through real-world scenario testing. These tests are designed to ensure that Workday functions as expected across a variety of business processes, mirroring the day-to-day operations of the Foundation. This phase is critical for identifying any gaps or adjustments needed before go-live.
In parallel, we’ve also begun laying the groundwork for a successful training rollout. Our team is actively:
We’ll be socializing more details about training—including session formats, dates, and registration—in the coming weeks and months. Stay tuned to the project page for updates and opportunities to engage.
Thank you for your continued support and collaboration as we move closer to a successful launch!
Have a Question?
Reach out to a local Change Network member, or send a note to UGAF.atwork@uga.edu with any questions or feedback.
Introducing the UGAF@Work Change Network!
July 22, 2025
We’re excited to announce the launch of the UGAF@Work Change Network — an important part of our strategy to support folks from the UGA community who may be impacted by the Foundation’s transition to Workday.
What is the Change Network?
The Change Network is a coalition of trusted and respected individuals from across the UGA community. These members will serve as key communicators and advocates, helping their departments navigate the Foundation’s transition to Workday.
What Do Change Network Members Do?
How Can You Engage?
If you’re an impacted user, we encourage you to:
Have a question or feedback for the project team?
Connect with your department’s Change Network member today!
Architect & Configure Phase
May 28, 2025
UGAF@Work Project Update: Architect & Configure Phase
The UGAF@Work project is progressing steadily and is now in the Architect and Configure phase. This critical stage focuses on designing the future state of our systems and processes to align with our business needs.
During this phase, the team is actively configuring the Workday platform and ensuring that our business practices are optimized to leverage Workday’s capabilities. Key activities underway include:
• Mapping business requirements to Workday functionality.
• Defining the financial data model, including cost centers, ledger accounts, and related structures.
• Designing core business processes, such as journal entries and supplier invoice workflows.
• Planning security roles and user access to ensure appropriate controls and permissions.
• Identifying required integrations with external systems (e.g., banks, payroll providers, legacy platforms).
• Scoping data migration, including historical data, opening balances, suppliers, and customers.
We are also beginning initial unit testing to validate that configured processes meet business requirements and that security roles and access controls are functioning as intended. More comprehensive testing will follow in the upcoming Test phase.
Stay tuned for more updates as we continue building the foundation for a successful Workday implementation!
Introducing UGAF@Work, UGA Foundation’s new Enterprise Resource Planning (ERP) system
April 7, 2025
The University of Georgia Foundation is embarking on an exciting journey to modernize and streamline our financial and operational processes with the implementation of UGAF@Work, our new Enterprise Resource Planning (ERP) system. This transformation will replace our current financial system, FAME, and aligns with our commitment to operational excellence and enhanced efficiency.
The need for a new financial system has been on the horizon for quite some time and was identified as a priority in the fiscal year 2023 UGA Foundation strategic plan. A system selection team was identified in October 2023, and a Request for Proposal (RFP) process commenced at that time to identify the new system. Workday was selected as the preferred ERP vendor in June 2024.
The Workday implementation will achieve operational efficiency, foster open communication, ensure financial compliance, and improve outcomes by developing an empowered workforce with access to timely and accurate data resulting in continued donor confidence and supporting future growth initiatives.