Our student workers, graduate assistants, and interns are very helpful when it comes to updating the secure information in GAIL! However, we have made some updates to our GAIL access form to ensure that our records stay safe and accurate. Check out some of the tips below to get your team started on the right foot.
For more information on what they can do and can not do to assist you in GAIL, please read the article for Welcoming Your Student Worker or Temporary Worker to GAIL.
- Every student worker will need to complete a GAIL Access Form. It will ask for information that will help establish your new student worker in the system. Though the form is fairly self-explanatory, here are some things to look for:
- Don’t forget to include student and supervisor signatures in DocuSign. The supervisor should be the employee’s immediate supervisor as is reflected in OneSource USG.
- For the UGA MyID, we need the same ID used to log into things like CAS, not the employee’s “810/811” number. (For newer students, the MyID is typically their initials followed by 4 or 5 numbers.)
- On the GAIL form you (the student worker’s supervisor) will also need to provide a written justification of what types of tasks you expect your student worker to be completing in GAIL. This helps determine what kinds of permissions and training the student worker will need! This doesn’t have to be long, just a sentence or two.
- New in FY21 for Student Workers: UGA Student Workers may be granted access to GAIL as approved by their full time UGA supervisor. Student worker access is limited to in office (no telework) during identified work schedules and access must be completed using a UGA provided device only.
- New in FY21 for Graduate Assistants: UGA Graduate Assistants may be granted access to GAIL as approved by their full time UGA supervisor. Access must be completed using a UGA provided device only.