FY26 Year-End Closing Schedule

Please take a moment to review our fiscal year-end processing deadlines and share with appropriate staff.

Following is the schedule for FY26 fiscal year-end close:

Friday, June 12

Deadline to process Scholarship Universe awards for FY26. Awards should be fully approved and at OSFA’s level by this day.

Monday, June 22

Final Budget Journal load to UGAF@Work Chart Strings within FMS for FY26.

Deadline for UGAF expense reports, supplier invoice requests, and journal transfers that need to post in FY26.  Requests received after this date will be recorded in FY27.  In order to be processed before year end close, requests submitted via UGAF@Work will need to have unit approvals completed by this date.

Friday, June 26

Last settlement run for FY26.

Tuesday, June 30

Credit card contributions (gift revenue) for FY26 must be received by Gift Accounting no later than 12 p.m. (noon).  NOTE: Donors have until Midnight, June 30 to give online at http://give.uga.edu.

Tuesday, July 7

Requests to set up year-end payables must be received by Expenditure Control no later than 5 p.m. Please forward these requests by using the UGAF Cash/Expense Transfer form with the invoice to follow. NOTE: For all outstanding FY26 charges where an invoice has not been received, it is necessary that a payable be prepared. Payable requests cannot be submitted via UGAF@Work request entry form.

Wednesday, July 8

We will begin processing FY2027 UGAF Expense Reports and Supplier Invoice requests. Budgets by class code will be automatically established to facilitate spending at UGA (FMS and Scholarship Universe).  Preliminary budgets will be available until final adjustments are made on July 30th.

We will begin processing FY2027 journal entry requests.

Thursday, July 9

Gifts (excluding credit cards), other income, signed pledge commitments, and planned gifts for FY26 must be received by Gift Accounting no later than 12 p.m. (noon). Gifts, pledge commitments, and planned gifts must be postmarked and dated on or before June 30, 2026 to be included in FY26.

Tuesday, July 14

Gift Accounting will begin posting FY27 revenue in GAIL.

Friday, August 7

FY2026 reports will be available in UGAF@Work. Please note that information in those reports will be subject to audit adjustments.

For questions regarding gift processing, please contact Gift Accounting at gifts@uga.edu or (706) 542-4438.

For questions regarding Expenditure Control or Financial Reporting, please contact the Foundation office at askfsap@uga.edu or (706)-542-7842.