Following is the schedule for fiscal year-end close:
Friday, June 19
Deadline for UGAF check requests and journal vouchers that need to post in FY20. Requests received after this date will be recorded in FY21.
*This includes check requests submitted via FAME which will need to have unit approvals completed by this date.
Friday, June 26
Credit card contributions (gift revenue) for FY20 must be received by Gift Accounting no later than 12 p.m. (noon). These must be charged before close of business by Foundation staff. NOTE: Donors have until Midnight, June 30 to give online at http://give.uga.edu.
Please note that UGA Foundation staff will be working on a modified schedule due to COVID-19. At this time, our office is scheduled to be open to accept mail in person Monday through Friday, 8 a.m. to 12 p.m. Please make arrangements to drop off any payments, and check requests, during those hours.
Monday, July 6
Requests to set up year-end payables must be received by Expenditure Control no later than 5 p.m. Please forward these requests by using the check request form with the invoice to follow. NOTE: For all outstanding FY20 charges where an invoice has not been received, it is necessary that a payable be prepared. Payable requests cannot be submitted via FAME request entry form.
We will begin processing FY2021 check and scholarship requests. Budgets by class code will be automatically established to facilitate spending at UGA. Preliminary budgets will be available until final adjustments are made on July 22nd. For endowments, only the FY21 spending allocations will be initially included. For non-endowed funds, the preliminary FY20 ending balances will be used.
We will begin processing FY2021 journal entry requests.
Thursday, July 9
Gifts (excluding credit cards), other income, and signed pledge commitments for FY20 must be received by Gift Accounting no later than 12 p.m. (noon). Gifts and pledge commitments must be postmarked on or before June 30, 2020, to be included in FY20.
Tuesday, July 14
Gift Accounting will begin posting FY21 revenue in GAIL.
Monday, August 3
FY2020 reports will be available through the FAME system. Please note that information in those reports will be subject to audit adjustments.
For questions regarding gift processing, please contact Gift Accounting at firstname.lastname@example.org or 706-542-8160.
For questions regarding Expenditure Control or Financial Reporting, please contact the Foundation office at email@example.com.